Administrative Services | Miami Dade College

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About Administrative Services at MDC Kendall Campus

The Administrative Services Division oversees and provides support in the areas of public safety, custodial services, mailing services, duplicating services, on-campus events, facilities rentals, campus facilities planning, and the fitness/wellness centers.

Kendall Campus has many excellent facilities such as the Dante Fascell Conference Center, the Fitness/Wellness Centers, and the Aquatic Centers which are available for your use. Within the Administrative Services webpage, you will also find pertinent information about the college's new MDConnect - Instructor Workload System, the reservation of our facilities, as well as hours of operation and contact phone numbers, and the respective work-order forms.

Campus Support Services

Quick Copy Center

Custodial Services

Mail Room

Events and Rentals

Campus Facilities Planning

PBX-Telephone Operator

Public Safety

Fitness and Wellness Center

Staff

Name	Position	Phone	Email
Ms. Cristina Mateo	Senior Director of Campus Administration	305-237-2246	mmateo@mdc.edu
Ms. Amanda Munoz	Campus Support Services Director	305-237-2421	amunoz2@mdc.edu
Ms. Eydie N. Gomez	Assistant to the Senior Director	305-237-2246	egomez5@mdc.edu
Mr. Mario Ortiz	Campus Facilities Planner	305-237-0259	mortiz2@mdc.edu
Raquel Ortiz	Events and Contracts Manager	305-237-2039	rortiz1@mdc.edu
Ms. Yessenia Sierra	Office Specialist	305-237-2239	ysierra@mdc.edu

Frequently Asked Questions

What documents need the approval of the Senior Director of Campus Administration before processing?

The following forms must have the signature of the Senior Director of Campus Administration before been processed:

Agreement for Services
Rental of Facilities
MDConnect Forms (Access Request, Chart of Accounts, Campus Solutions)
Budget Adjustments
Grant Applications
Keys and/or Access Card Requests

How do I obtain access to the gated parking areas on-Campus?

Security and Parking are critical issues at any campus. Access to secured parking areas is only available for full-time employees per Procedure 1411 – Keys and Access Control

** EFFECTIVE IMMEDIATELY **

Please be advised that the Kendall Campus has upgraded and installed new gate-card readers, to replace the old "Royce Card System" in secured gated employee parking lots. In order to gain access to these secured parking lots, the new readers have already been pre-programmed for the gate to open when you swipe your employee ID/Access card

The new readers are located in the following secured employee parking areas:

Lot #1 (south side of Bldg. 5000)
Lot #6 (west side of Bldg. 8000)
Lot #9 (Bldg. R)
Lot #10 (east side of Bldg. 2000)
Lot #13 (east side of Bldg. 1000)
Garage 1st Floor (west entrance)
Garage 2nd Floor
Garage 3rd Floor
Garage 4th Floor

DO NOT SWIPE the old white gate-cards in the new readers

Who has access to secured gated areas on-Campus?

ONLY full-time employees and adjunct faculty may have access to the secured parking areas on-Campus.
Access is granted automatically--to all gates ; so there's no need to send access requests for gates.

Are employees assigned to a specific parking lot?

No, employees ARE NOT assigned to specific parking lots; you may access any of the parking lots listed above.

Upon swiping the reader “beeps”, but the gate-arm does not open; What should I do?

Most likely you are using a card with an ISO number (e.g. 6029 2200 XXXX XXXX) that is not active in the database. This could be a result of any of the following:
If your card was recently replaced, the old card is deactivated and therefore is no longer a valid card in the system.
You may be using an old employee ID card that does not have a magnetic strip in the back. If so, please go to the Student Life Department to replace the card with a new one.
You are using a card that has been officially disabled in the system because it has been reported as “lost or stolen.”
The gate-arm itself may be defective.

My MDC ID/Access Card is damaged, broken, lost or stolen; how do I obtain a replacement?

Please be advised that the Student Life Departments are NO LONGER authorized to issue employee IDs or replacements. If your card is damaged or broken, please submit the Access Card/Key Request Online Form in order to request a replacement.
If your card was lost or stolen, YOU MUST report it to Public Safety immediately, in order to deactivate it in the system. Lost or stolen cards will NOT be replaced without a Public Safety report.
Replacement of a lost card requires a $25 replacement fee; please refer to procedure 1411 – Keys and Access Control

My MDC ID/Access Card has been replaced, but I still have the old one; which card is the correct one

If your card was recently replaced, the old card is deactivated and therefore is no longer a valid ID in the system.
Do not waste College resources trying to obtain another card for convenience (e.g. to keep one in your vehicle and one in your wallet); only the most recently issued card will be active in the system.

What will happen with the old gate-cards?

Old Royce cards (white) are still property of the College and therefore should be returned to Public Safety accordingly.

Who do I contact if I have problems accessing the gates?

Access to the gates on-campus is managed by the District Office of Emergency Preparedness. If you are having any trouble with the new card readers, please contact Carlos Alvarez via e-mail at calvare1@mdc.edu, at your earliest convenience.

Administrative Services Forms

As part of our COVID-19 prevention efforts, please use Adobe Sign when submitting forms for signature/approval.

Administrative Services Handbook
Contains information about the different services provided by the Administrative Services Division at Kendall Campus.

Agreement for Services Form (under Purchasing Section)
Use this form to create an agreement for services; please refer to Policy VI-30 and/or College Procedure 6300 for additional information.

AFS Checklist 2021
Use this checklist to make sure that you are in compliance with the requirements for the processing of Agreements for Services. Please see important information

MDConnect Chart of Accounts (under Finance Security & COA Section)
Use this form to: create a new chartstring, update an existing one, or inactivate Chartstrings. This form is also used to update the Budget Manager and Time-Keepers in any Department; remember that in MDConnect a "Department" can only have one (1) budget manager, and two (2) time-keepers. The form can be filled online and printed, then it must be signed and submitted to the Administrative Services Office in Room 8215 for processing. IMPORTANT: Don't fax the form to Business Affairs as they cannot process it without the Senior Director's signature and this will only delay the timely processing of the form. Please be advised that, per College Procedure 7922, access will not be granted until the employee has completed the Security Awareness Training.

MDConnect Access Request Form (under Finance Security & COA Section)
Use this form to request access, as a preparer or approver, to the Financial / Payroll Systems in MDConnect. The form can be filled online and printed, then it must be signed and submitted to the Administrative Services Office in Room 8215 for processing. IMPORTANT: Do not fax the form to Business Affairs as they cannot process it without the Senior Director's signature as this will only delay the timely processing of the form. Please be advised that, per College Procedure 7922, access will not be granted until the employee has completed the Security Awareness Training.

Access Card/Key Request Form
Use this form to request an access card or keys (offices, desk, cabinet, etc.); the form is submitted online. Requests for damaged, lost/stolen access cards or keys REQUIRE a public safety report, and there is a replacement fee associated accordingly. Please refer to Procedure 1411 - Keys and Access Control.